HRMS · People & hiring

Hiring and people ops with a careers page you own

Publish roles on a careers page at your own address — every job with its own indexable URL — move candidates through interview stages, assess and score them, then turn the hire into an employee record with documents, department and onboarding. No spreadsheet between steps, no recruiter seat licences.

Talk to us See pricing

Included in every plan. No per-seat charge, no per-tool upsell.

What you can do

What HRMS does

Run hiring and people operations end to end — from a branded careers page to a signed employee record.

Careers page on your own subdomain

A no-code page builder publishes open roles at <your-org>.orbiz.team/careers. Job posts have their own indexable URLs, so candidates find them from search, not just from your inbox.

Candidate pipeline with configurable stages

Define the interview stages each role goes through and schedule interviews on site, by phone, over a video link you paste, or on Google Meet — connect a Google account once and the Meet link is created on your calendar when the interview is booked. Structured feedback per stage means every interviewer scores the same things.

Assessments and a question bank

Send timed online assessments built from a reusable bank of multiple-choice, short-answer, long-answer and coding questions. Leaving the test window, copying and right-clicking are recorded and shown to your reviewers. Results attach to the candidate, so the pipeline view shows scores next to feedback.

Optional AI screening, switched on per job

Turn on AI screening for a job and each applicant’s CV is read against the role: a match score, a recommendation, matched and missing skills, strengths and concerns, shown on the candidate’s profile before the first call. It is off by default. The CV text and job description go to OpenAI only when your organisation uses these features, as the sub-processors page sets out.

Employee records, documents and assets

Departments, experience levels and per-employee records. Request documents, annotate them and keep an org-wide library. An asset register records each laptop or phone with its serial number, vendor and warranty date, who holds it now and who held it before.

Onboarding, offboarding and probation workflows

A joiner gets an onboarding checklist when they accept their invitation; a leaver raises one offboarding checklist for HR and one for their manager. Probation reviews appear on a due list ahead of each end date, to confirm or extend. Each process is a flowchart of steps and forms you edit, and every tick records who made it and when.

HRMS in depth

Who it's for

Teams that get the most from HRMS

Founders hiring their first twenty people: A careers page and a pipeline in an afternoon, with no recruiter seat licences.
HR teams replacing a patchwork: Applicants, employees, documents and onboarding in one system instead of four.
Agencies and studios: Structured interview feedback and assessments so hiring decisions are comparable across teams.

With your AI assistant

Ask Claude or ChatGPT to do it in HRMS

Connect an assistant through Orbiz MCP and it works in HRMS as you, with your permissions and nothing more.

What people ask

“What HR tasks are waiting on me?”
“Add the candidate from this email to the Backend Engineer job, source LinkedIn.”
“List the candidates in the HR round for the Designer role.”

The workflow tasks assigned to you, open jobs and candidates: list and read them, complete a task step, add a candidate and move one between stages.

9 things it can read, 5 it can change

My company policies (read-only)
Read a company policy (read-only)
All company policies (HR) (read-only)
Who has acknowledged a policy (HR) (read-only)
My HR tasks (read-only)
Get an HR task (read-only)
Complete an HR task step (changes something)
Search HRMS (read-only)
List HRMS jobs (read-only)
List HRMS candidates (read-only)
Add a candidate in HRMS (changes something)
Move an HRMS candidate (changes something)
Shortlist a candidate (changes something)
Move a candidate to another job (changes something)

What an assistant cannot do here

Employee records and documents
Interviews, assessments and offer letters
Organisation, department and role settings

How connecting an assistant works All HRMS prompts

One platform

HRMS is one tool of 10, not a silo

HRMS is where a person enters the platform. The employee record it creates is the one AMS clocks against, the one Trackline costs hours with, and the one every other tool resolves permissions from — so nobody is entered twice.

See every tool

HRMS FAQ

Questions about HRMS

Can candidates apply without creating an account?

Yes. The public careers page and each job post are open pages. A candidate submits an application from the job post; only your team needs an Orbiz login.

Does HRMS replace our applicant tracking system?

For most teams, yes. It covers job posts, a stage-based pipeline, interview scheduling, structured feedback and assessments. It does not source candidates from job boards for you.

Does HRMS use AI to screen candidates?

Only if you switch it on. AI screening is a setting on each job and is off by default. When it is on, a CV is scored against the job description with matched and missing skills, strengths and concerns, and the result sits on the candidate’s profile next to your own feedback. The CV text and job description are sent to OpenAI for this, as listed on the sub-processors page.

Does HRMS cover onboarding, offboarding and probation?

Yes. An onboarding checklist is raised when a new member accepts their invitation, and two offboarding checklists — one for HR, one for the manager — when a member is deactivated. Probation reviews are listed ahead of each end date so they are confirmed or extended on time. The steps and forms of each process are yours to edit.

How do employee records connect to attendance and projects?

The employee record HRMS creates is shared across the platform. AMS uses it for clock-ins and leave, Trackline uses its rate to cost hours, and roles and permissions are assigned to it once for every tool.

Can an AI assistant work in HRMS?

Yes. Through Orbiz MCP, Claude, ChatGPT or Claude Code can take 14 actions in HRMS as you, with your own permissions. The workflow tasks assigned to you, open jobs and candidates: list and read them, complete a task step, add a candidate and move one between stages. An assistant cannot reach: employee records and documents; interviews, assessments and offer letters; organisation, department and role settings. You approve access on an Orbiz consent page, tool by tool, and can disconnect at any time.

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Want HRMS for your team?

It comes with every plan, alongside the other tools. Tell us your team size and we set up a working organisation for you to try.