Leave rules that ignore the term
A generic leave system does not know that a week in term time and a week in the holidays are different requests, so approvals are manual and inconsistent.
Industry · Education & training
Staff attendance and HR for institutions that run on a term calendar
An institution’s year is not the calendar year: leave rules change between term and holiday, recruitment peaks before September, and every teacher has a folder of qualifications that must be current. Orbiz runs attendance, leave, hiring and documents for the staff side of a school or college on one record per person.
Every tool included in every plan. No per-seat charge, no per-tool upsell.
The problem
Where school teams lose time today
Recruitment by inbox every summer
Applications arrive as attachments, interview panels compare notes on paper, and the records of who was shortlisted are gone by the next cycle.
Qualifications in a filing cabinet
Teaching certificates, background checks and contracts are stored physically or in personal folders, and checking them for an inspection is a week’s work.
The tools
How school teams use Orbiz
Each tool below is the same product every customer gets — described here in terms of the job it does for your kind of organisation.
People & hiring
HRMS
Recruit teaching and support staff with a real pipeline
Publish vacancies on your own careers page, run applicants through interview stages with structured feedback from each panel member, and convert a hire into a staff record with the documents and onboarding steps the role requires.
HRMS for education & training
Time & attendance
AMS
Attendance and leave against a term calendar
Clock-ins for staff, leave requests with approvals and an entitlement per leave type, and a holiday calendar that reflects term dates and closure days, so approvals and reports match the academic year.
AMS for education & training
Files & storage
Filespace
Shared teaching resources and policies
Schemes of work, policies and templates in shared folders your institution owns, with sharing per department and quotas set by an administrator.
Filespace for education & training
Notes & reminders
Notely
Department notes and reminders
Shared notes and checklists for a department or a year team, updating in real time, with reminders for deadlines such as report submissions.
Explore Notely — Notes & reminders
Screen recording & screenshots
Grabr
Record how-to guides for systems staff use once a term
Record a screen walkthrough of the reporting system or the timetable tool once, share the link with staff, and see who has watched it before the deadline.
Explore Grabr — Screen recording & screenshots
Replace your stack
What school teams usually pay for instead
A team like yours typically runs on a timetable spreadsheet, Trello, Google Drive, a shared password sheet and a payroll spreadsheet — each with its own bill, its own user list and its own offboarding step. Orbiz covers the same jobs for one flat price per organisation, with unlimited members.
- a timetable spreadsheet
- Trello
- Google Drive
- a shared password sheet
- a payroll spreadsheet
One platform
One login, one set of roles, one database that is yours
Schools and colleges have heads of department, administrators and leadership who each need a different slice of the same staff data. Orbiz roles are assembled from granular permissions per tool, so a head of department approves leave for their team while HR alone sees documents — all from one login on the institution’s own subdomain.
Available as
- Web appAvailable nowEvery tool, in any modern browser, on your organisation’s own subdomain. Nothing to install.
- Mobile appComing soonA native app for attendance, leave, notes and notifications on the go. Coming soon — the web app works on a phone today.
- Desktop appComing soonA desktop companion for attendance, idle detection and screen recording. Coming soon — the browser does all of it today.
- Browser extensionComing soonA Chrome extension for one-click screenshots, recordings and vault autofill. Coming soon — the web app does the rest today.
Education FAQ
Questions school teams ask
Can we set different holiday calendars for teaching and support staff?
Does Orbiz manage students or timetables?
Can we store background checks and teaching certificates against each staff member?
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Want Orbiz for your school team?
Every tool on this page is included in every plan. Tell us your team size and we set up a working organisation for you to try.