Industry · Non-profits

People, documents and logins for a non-profit, without paying per head

Non-profits run lean and rely on people who come and go — staff, volunteers, field teams, board members — yet still need the same records, leave rules and secure logins as any employer. Orbiz gives all of them one login and one set of tools, with no per-seat charge for the volunteers.

Talk to us See pricing

Every tool included in every plan. No per-seat charge, no per-tool upsell.

The problem

Where non-profit teams lose time today

Volunteers with no record at all

Staff are in the HR spreadsheet; volunteers are in someone’s phone. Contracts, consent forms and emergency contacts are wherever they were last emailed.

Grant paperwork across three inboxes

Every funder wants a report against a document set that was submitted a year ago, and the final version lives in the inbox of whoever wrote it.

Per-seat pricing that punishes volunteering

Most tools charge for every account, so volunteers and part-timers are left out of the systems, and the systems are left incomplete.

The tools

How non-profit teams use Orbiz

Each tool below is the same product every customer gets — described here in terms of the job it does for your kind of organisation.

Files & storage
Filespace
Grant and programme folders the organisation owns
A folder per funder or programme for applications, agreements and reports, shared with the team responsible, with admin-set quotas and a recoverable trash.
Filespace for non-profits
People & hiring
HRMS
Staff and volunteer records in one place
A record for every staff member and volunteer, grouped by programme or department, with the agreements, identity documents and training certificates each role needs requested and stored against it.
HRMS for non-profits
Time & attendance
AMS
Attendance and leave for staff and field teams
Clock-ins for office and field staff, leave requests with approvals and an entitlement per leave type, and one holiday calendar per organisation.
AMS for non-profits
Secrets & credentials
Vault
Donor platform and bank logins, shared by name
Fundraising platform, banking and social media credentials in collections shared with the named people who need them, encrypted in the browser, recoverable through escrow, and logged on every read.
Explore Vault — Secrets & credentials
Notes & reminders
Notely
Event and campaign checklists
Shared checklists for an event or a campaign that every volunteer coordinator can tick in real time, with reminders for the deadlines that matter.
Explore Notely — Notes & reminders
Team chat
Huddl
Channels for programmes, volunteers and the board
A channel per programme for staff, a huddl for volunteers who join as guests and see only their channels, and a private channel for the board. Nobody is a paid seat, so a volunteer intake of forty costs nothing to let in and nothing to remove when the season ends.
Explore Huddl — Team chat

Replace your stack

What non-profit teams usually pay for instead

A team like yours typically runs on Clockify, Trello, Google Drive, 1Password and a payroll spreadsheet — each with its own bill, its own user list and its own offboarding step. Orbiz covers the same jobs for one flat price per organisation, with unlimited members.

See what the stack costs How the flat price works

Clockify
Trello
Google Drive
1Password
a payroll spreadsheet

One platform

One login, one set of roles, one database that is yours

Every plan includes every tool with no per-seat charge, so a non-profit can give a volunteer the same login as a staff member and a role that shows only what they need — and remove it the day their placement ends, from every tool at once.

See every tool

Available as

Non-profits FAQ

Questions non-profit teams ask

Do volunteers count as paid seats?

No. Orbiz has no per-seat charge; the price is one flat figure for the organisation, set by headcount band. Volunteers, part-time staff and board members can each have their own login with a role that limits what they see.

Can we give a funder or an auditor read-only access to a folder?

There is no external guest login, so a funder or auditor is not given an account of their own. A Filespace folder can be switched to “anyone with the link”, which lets them open it and download its files without signing in; the switch is off by default and you turn it off when the review ends. A public link has no password or expiry date, so use it for what you would be content to email.

Does Orbiz manage donors or fundraising?

No. Orbiz covers the internal side of a non-profit — people records, attendance, documents, shared credentials, boards and notes. It is not a donor CRM or fundraising platform, but it can keep those platforms’ logins safe in Vault.

Orbiz for other industries

Want Orbiz for your non-profit team?

Every tool on this page is included in every plan. Tell us your team size and we set up a working organisation for you to try.