Biometric data that never reaches payroll
The device at reception records every punch, but the export sits in a spreadsheet until someone reconciles it by hand against the roster.
Industry · Healthcare & clinics
Healthcare attendance and HR software built for shift-based care teams
Care runs around the clock, and the attendance system has to keep up: biometric clock-ins from the device at the door, night shifts that cross midnight, leave that has to be covered before it is approved. Orbiz records all of it against one staff record, next to the licences and documents each role requires.
Every tool included in every plan. No per-seat charge, no per-tool upsell.
The problem
Where clinic teams lose time today
Leave approved without cover
A request is approved by a manager who cannot see who else on the ward is already off that week, and the gap is discovered on the day.
Expired licences found at audit
Professional registrations, certificates and contracts are stored in paper files or personal folders, so nobody is told when one runs out.
Shared logins on the ward computer
The credentials for a lab portal or a supplier system are on a sticky note because there is no safe way to share them with the shift.
The tools
How clinic teams use Orbiz
Each tool below is the same product every customer gets — described here in terms of the job it does for your kind of organisation.
Time & attendance
AMS
Biometric imports, shifts and holiday calendars
Import attendance from your biometric devices and map each PIN to a staff member once. Night shifts that cross midnight are recorded correctly, leave requests go to your approvers with the entitlement already worked out, and the holiday calendar is per organisation.
AMS for healthcare & clinics
People & hiring
HRMS
Staff records with licences and certificates attached
One record per clinician or support worker with department, role and experience level. Request registration certificates, contracts and identity documents, annotate them, and keep them in an organisation-wide library that survives staff turnover.
HRMS for healthcare & clinics
Files & storage
Filespace
Policies and protocols in one shared drive
Clinical protocols, HR policies and training material in folders your organisation owns, with sharing per team and a recoverable trash. Every file lives in your organisation’s own space.
Filespace for healthcare & clinics
Secrets & credentials
Vault
Shared portal logins, encrypted and audited
Lab portals, supplier systems and equipment consoles often have one login per site. Keep those in Vault, share them with the roles that need them, and see every read in the audit log — encrypted in the browser before storage.
Explore Vault — Secrets & credentials
Notes & reminders
Notely
Handover checklists the next shift can tick
Shared checklists and notes that update in real time for everyone on the team, with reminders for the tasks that must happen at a fixed time.
Explore Notely — Notes & reminders
Payroll & accounts
Ledgr
Shift hours to payslips with statutory contributions
Hours worked, approved leave and holidays roll into payroll; provident-fund or social-security schemes compute both shares, and staff see their own payslips and contribution statements.
Explore Ledgr — Payroll & accounts
Replace your stack
What clinic teams usually pay for instead
A team like yours typically runs on a biometric attendance system, a leave spreadsheet, Google Drive and a shared password sheet — each with its own bill, its own user list and its own offboarding step. Orbiz covers the same jobs for one flat price per organisation, with unlimited members.
- a biometric attendance system
- a leave spreadsheet
- Google Drive
- a shared password sheet
One platform
One login, one set of roles, one database that is yours
Healthcare organisations have more roles than most — clinicians, nurses, lab staff, reception, administration — and each needs a different view. Orbiz roles are built from granular per-tool permissions, so a ward manager approves leave for their own team and an administrator sees documents, while each organisation’s data sits in its own database.
Available as
- Web appAvailable nowEvery tool, in any modern browser, on your organisation’s own subdomain. Nothing to install.
- Mobile appComing soonA native app for attendance, leave, notes and notifications on the go. Coming soon — the web app works on a phone today.
- Desktop appComing soonA desktop companion for attendance, idle detection and screen recording. Coming soon — the browser does all of it today.
- Browser extensionComing soonA Chrome extension for one-click screenshots, recordings and vault autofill. Coming soon — the web app does the rest today.
Healthcare FAQ
Questions clinic teams ask
Can Orbiz import attendance from our biometric devices?
How does it handle night shifts that cross midnight?
Is Orbiz certified for healthcare data regulations?
From the blog
Related reading
SecurityPlatformGuidesRole-based access control for a small business
Roles vs permissions in plain words: how a small business gives a ward manager or a team lead exactly the access they need, and the mistakes that leak data.
Zain Khalid Malik · · 5 min read
AI assistantsAttendanceGuidesApprove leave requests with AI: a manager’s morning
How a manager lists pending leave requests and approves or rejects each one through Claude or ChatGPT connected to AMS, and why the decision is never automatic.
Zain Khalid Malik · · 9 min read
AI assistantsAttendanceGuidesAsk AI about employee attendance: what it can answer
What a manager can ask Claude or ChatGPT about attendance and leave once it is connected to AMS, what it will not do, and why it never clocks anyone in.
Zain Khalid Malik · · 6 min read
Want Orbiz for your clinic team?
Every tool on this page is included in every plan. Tell us your team size and we set up a working organisation for you to try.