Questions people ask before they switch

Orbiz is all-in-one business software for small and mid-sized teams. One account and one login give your organisation 10 tools — HRMS, AMS, Filespace, Cadence, Huddl, Vault, Grabr, Trackline, Notely and Ledgr — covering hiring and HR, time and attendance, files, project tracking, shared credentials, screen recording, delivery profitability, notes and payroll. They share one set of people, one set of roles and one database per organisation, instead of 10 separate subscriptions that do not talk to each other. It also works with AI assistants: connect Claude or ChatGPT and they do the work in Orbiz as you, with your permissions.

Yes, today and on every plan. Orbiz MCP connects Claude, ChatGPT and Claude Code to your organisation, and the assistant acts as one member with that member’s permissions. It can take 81 actions across nine of the 10 tools — file a Cadence issue, log Trackline hours, request leave in AMS, add a candidate in HRMS — and it has no access to the Vault. Each member approves what it may do on an Orbiz consent page, every action appears in an activity log, and an admin can switch AI assistants off for the whole organisation.

Yes. Every organisation gets its own MongoDB database rather than a shared table filtered by a tenant column. A query cannot span two organisations because the databases are separate, and the tenant identity is resolved by the API gateway from your session, never from anything a browser sends.

Yes. Tool access is granted per organisation, so you can start with HRMS or attendance alone and switch the others on later. Members only see the tools your organisation has enabled and their role permits.

Orbiz is priced per organisation, not per seat: one flat price in US dollars for your whole company that covers all 10 tools and unlimited members. On annual billing the Team plan is $99 a month for up to 10 people, $199 for up to 25 people, $349 for up to 50 people and $599 for up to 100 people; monthly billing costs 20% more. Over 100 people, or with migration help or dedicated hosting, the Enterprise plan is quoted. There is no card checkout: send us your team size through the contact form and a person replies within one business day.

Yes. Employee records, candidates, leave balances, files and project issues can be imported. On the Enterprise plan we do the migration with you; on the Team plan we provide import templates and support over email.

Authorisation is permission-based rather than role-name-based. Each tool exposes granular read and write permissions, and you compose them into custom roles that you assign per member. An admin can see exactly which permissions a role carries before granting it.

Yes. Employees are invited by email and get their own login with an employee-scoped view: their attendance, their leave requests, their documents, their payslips and the projects they are on. They never see organisation-wide administration.

Contact us with a short description of your team and which tools you need. We set up your organisation, its subdomain and the first admin account — usually within one business day — then you invite the rest of your team from inside the product.

Your organisation’s database runs on MongoDB Atlas, and your files, recordings and documents are stored in Amazon S3 in the Asia Pacific (Mumbai) region, served through Amazon CloudFront; the application itself runs on AWS in the same region. Each organisation has its own database and its own storage prefix; nothing is pooled with another customer’s data. Dedicated or region-specific hosting is available on the Enterprise plan.

In transit, always: every connection between a browser and Orbiz, and between Orbiz and its providers, is TLS. At rest, the database and object storage providers encrypt on disk. Vault credentials go further — they are encrypted in your browser with a key derived from your passphrase, so the server only ever holds ciphertext it cannot read.

Operational access to production is limited to the engineers who run the platform and is used for support and incident response, never for browsing customer data. Vault items are unreadable to us by design. Salaries in Ledgr are visible only to the Admin and Finance Manager roles your organisation assigns.

Yes, where it matters. Every read, share and change to a Vault item is recorded with the actor and timestamp. Permission and role changes, attendance corrections, leave decisions and payroll approvals are recorded with who made them and when, and are visible to your admins inside each tool.

Export is a request away: because each organisation has its own database and storage prefix, we hand you the whole thing. Deletion is likewise on request, confirmed in writing once you have your export. A single person can also be erased across every tool by an Admin from inside the product.

Email the support address with “security” in the subject line. A person reads it the same business day, and we will acknowledge the report, keep you informed while we investigate, and credit you if you want to be credited.