Project profitability and resourcing · alternatives
Productive.io alternatives: project profitability and resourcing tools for agencies, compared
Zohaib KhalidPrices checked between and
Productive.io is a strong agency PSA, and its ten-user minimum is the first thing a smaller agency notices: Essential starts at $90 a month before anyone has logged an hour. Agencies looking elsewhere want the same core — budgets against tracked time, margin per client, who is free next week — without a seat minimum, and ideally beside the time tracker, boards and payroll rather than integrated with them. Here is the shortlist, with published prices.
Why teams look past Productive.io
Usually pricing and packaging, not the product
Productive.io is agency management platform: budgets, resource planning, time tracking, project management, invoicing and profitability reporting. The reasons a team shops around are almost always about how it is sold.
- A ten-user minimum on every plan, so the smallest agency pays for ten seats.
- Per-user pricing means a freelance roster is a cost decision, not a click.
- Invoicing and forecasting sit on higher tiers.
- Time is tracked in the PSA, so payroll and attendance are another tool again.
The shortlist
6 options, including Productive.io and Orbiz
Published prices from each vendor's page. Orbiz is one row, not the answer — the last column says when each one is the better pick.
Swipe sideways to see every column
| Product | Small-team price | Free tier | Why it is on the list |
|---|---|---|---|
| Orbiz TracklineDelivery portfolio · one of ten tools on the platform | No per-user price. One flat fee per organisation for all ten tools and unlimited members, from $99 a month billed annually. | No free plan; a working organisation to evaluate before any commitment. | Margin per fixed-price milestone or retainer period from hours already logged in AMS, with no seat minimum and no second timesheet. |
| Productive.ioPer user per month with a 10-user minimum; 14-day trial; no free plan. | Essential: $9 per user a month billed yearly ($90 a month for 10 users), $10 monthly. Professional $24 / $25. | No free plan. | The incumbent. Best for: Agencies of ten or more that want budgets, resourcing and invoicing in one PSA. |
| ScoroPer user per month for a combination of eight apps; minimum 5 users; annual billing 13–17% cheaper; 14-day trial. | Combinations from $17 per user a month (time and invoicing); Projects & Resources $29; Quote to Cash $29; End-to-end $57. The page does not say which billing period these are. | No free plan; a 14-day trial. | The fullest quote-to-invoice PSA here; a five-user minimum, priced by the apps you combine. |
| Teamwork.comPer user per month, billed annually, with a user minimum per plan; a free tier for five; higher tiers by quote. | Basics: $9.99 per user a month billed annually, minimum 3 users. Accelerate $24.99, minimum 5. Monthly-billing figures are not in the page text. | Free: up to 5 users, 5 projects, 100 MB storage and 100 automations. | Client projects with billable time, and invoices on Accelerate; a three-user minimum on Basics rather than ten. |
| FloatPer scheduled person per month; only people on the schedule are paid seats; 30-day trial. | Starter: $7 per scheduled person a month; Pro $12 (shown as annual billing). | No free plan. | If the real problem is who is free next week: a scheduling canvas without the rest of a PSA. |
| HarvestPer seat per month, flat across paid tiers; usage add-ons. | Teams: $9 per seat a month billed monthly, $108 a seat a year billed annually. Enterprise $14 / $168. | Free: one seat, two projects. | Hourly billing kept simple — time, expenses and invoices — with a free seat to try it. |
Vendor prices are US list prices in USD as published on each vendor's own pricing page between and , annual billing where the vendor offers it, without first-year promotions. Each product name links to that page. Vendors change prices; if a figure here is out of date, tell us and we will correct it. Orbiz prices are on the pricing page, one flat figure per organisation by headcount band.
Orbiz Trackline
What Trackline covers — and what Productive.io does that it does not
What Orbiz Trackline does for a team leaving Productive.io, and the two things Productive.io does that it does not. Keep both in view when you decide.
Included in Trackline
- Internal and client projects, priced fixed-fee or as retainers, with milestones
- Cost from each person’s rate applied to hours logged in AMS, computed when you read it
- Insights on on-time rate, schedule slip, estimation accuracy and staffing suggestions
- Retainer statements, and a quality view fed by bug counts from Cadence
Where Productive.io is ahead
- Revenue forecasting, a scenario builder and overhead calculation on Ultimate
- Invoicing and accounting integrations from the same tool
If either of those is the reason you use Productive.io, keep it. The case for Orbiz is the platform around the tool, not a longer feature list.
FAQ
Questions about leaving Productive.io
Does Orbiz Trackline do budgets and resource planning like Productive.io?
Is there a minimum number of users?
Where do the hours come from?
Leaving Productive.io? Price the whole stack instead.
Tell us your team size and the tools you pay for today. You get one flat figure that covers all nine Orbiz tools, and a working organisation to try.